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Chimney Sweep Invoicing Software
Chimney sweep invoicing software that gets you paid before you leave the roof.
A chimney business bills everything from a quick inspection to a full reline, and a notepad full of scribbled charges loses money on every one of them. Bella FSM builds one clean invoice that lists labor, materials, flat-rate services, and trip fees together, then lets the customer pay by card on your tablet while you are still on site. No paper to chase, no totals to redo at the kitchen table.
Stripe payment links built in
Two-way QuickBooks sync
On-site signature capture
Invoice status
Signed & paid on site
Reline job
Deposit collected up front
Built for chimney billing
Where a notepad and a calculator cost a sweep real money.
The reality
No two chimney jobs bill the same
- A morning Level 1 inspection bills under a hundred dollars
- An afternoon reline can run several thousand
- One invoice may mix labor, liner, caps, and a trip fee
- Masonry and crown repairs span more than one visit
- Annual cleanings repeat for the same customers each fall
What goes wrong
Handwritten invoices leak revenue
- The liner and caps get billed, the travel fee gets forgotten
- Big relines go out the door with no deposit collected
- The invoice sits in the truck for a week before it is sent
- Sales tax gets eyeballed and comes up short at filing time
- Nobody knows which last-spring jobs are still unpaid
With Bella FSM
Every charge captured on site
- Labor, materials, flat rates, and trip fees on one invoice
- Collect a deposit before reline materials are ordered
- Build and send the invoice the moment the job ends
- Tax and markups calculate from settings you set once
- Every open balance tracked, with reminders sent for you
Built for the way sweeps price work
Invoicing that understands a chimney job.
Generic billing apps assume one flat price per visit. Chimney work mixes inspection fees, hourly labor, liner and cap materials, flat-rate cleanings, and travel charges, often on the very same ticket. Every part of Bella FSM invoicing is built around that mix.
Mixed Line Items
Put hourly labor, flat-rate cleanings, liner and cap materials, equipment charges, and a trip fee on a single invoice. Each line reads clearly for the homeowner and reconciles cleanly for your books.
Estimate to Invoice in One Click
Turn an approved estimate into an invoice without rebuilding a single line. The customer accepts the estimate, you bill straight from it, and nothing gets re-keyed or mistyped along the way.
Deposits & Partial Payments
Take a deposit before ordering liner or masonry materials, then collect progress payments as a multi-day reline moves along. Every payment posts against the running balance automatically.
Field Invoicing & Signatures
Build, present, and send the invoice from your phone or tablet the minute the flue is swept. Capture the customer's signature on the device and let them pay before you pack up the truck.
Stripe Payment Links
Every invoice carries a secure Pay Now link powered by Stripe. Homeowners tap, enter a card, and pay on the spot or later from their phone. No card reader to carry and no awkward follow-up calls.
AR Tracking & Reminders
See every outstanding balance in one accounts-receivable view and let Bella FSM send automated reminders on overdue invoices. Two-way QuickBooks sync keeps the office books matched without double entry.
Itemized Chimney Invoices
Build a clean invoice straight from the finished job.
When a job is marked complete, the labor hours, materials, and services you logged on the work order flow right into the invoice. You add any trip fee, markup, or tax in a tap and present a tidy itemized bill instead of a sum scratched onto a notepad.
- Pull labor, liner, caps, and parts from the completed work order
- Group hourly labor, flat-rate cleanings, and materials on one bill
- Add travel and trip fees so windshield time never goes unbilled
- Apply sales tax and markups from settings you configure once
- Send a branded invoice carrying your logo and contact details
Deposits & Progress Billing
Don't float the cost of a reline out of your own pocket.
Relines and masonry work tie up real money in liner stock, mortar, and labor before you ever see a dime. Bella FSM lets you collect a deposit before you order materials, bill progress payments as a multi-day job advances, and keep the running balance straight the whole way through.
- Request a deposit before liner or masonry materials are ordered
- Take progress payments at agreed points on a multi-day reline
- Split a large rebuild into milestone invoices the customer expects
- Watch each payment post against the remaining balance live
- Send the final invoice for the difference once the work is signed off
Payment Tracking & AR
Know exactly who still owes you, and let the reminders go out for you.
A busy season buries unpaid invoices fast. Bella FSM keeps every outstanding balance in one accounts-receivable view, sends automated reminders on overdue invoices, and syncs both directions with QuickBooks so your field billing and your office books always agree.
- See every unpaid and partially paid balance in one AR list
- Trigger automated reminders on invoices that go past due
- Record card, ACH, cash, or check payments in seconds
- Two-way QuickBooks sync keeps both sets of books matched
- Tie every payment to the customer and job it belongs to
Flexible Pricing
Flat rate for the cleaning, hourly for the surprise repair.
A standard sweep and inspection is a flat rate you quote in your sleep. A crown rebuild or an unexpected liner repair is hourly, plus materials. Bella FSM lets you save your common flat-rate services and bill labor by the hour on the same invoice, so your pricing matches the work instead of the other way around.
- Save a catalog of flat-rate services like sweeps and inspections
- Drop a saved service onto an invoice in one tap
- Bill hourly labor for repairs and unexpected work alongside it
- Add material lines with your own markup for liners, caps, and mortar
- Quote it as an estimate first, then convert it straight to an invoice
1‑clickinvoicing
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Workflow Tip · Bill Before You Drive Off
Convert the approved estimate into an invoice in a single click.
Because Bella FSM carries the line items from estimate to completed work order to invoice, you never rebuild a bill by hand. Mark the job done, convert it in one click, and hand the homeowner a Pay Now link before you load the truck.
Frequently Asked
Chimney sweep invoicing questions, answered.
Can one invoice handle both a flat-rate cleaning and hourly repair work?
Yes. A single Bella FSM invoice can combine a flat-rate service like a sweep and inspection, hourly labor for an unexpected liner repair, material lines for caps or mortar with your markup, and a separate trip or travel fee. Each item shows as its own line so the homeowner sees exactly what they are paying for and your totals add up correctly.
How do I collect a deposit on a large reline or masonry job?
For bigger jobs you can request a deposit before you order liner stock or masonry materials, then bill progress payments as the work moves along. Each payment posts against the running balance, and Bella FSM sends the final invoice for the remainder once the job is signed off. That way you are not floating the cost of materials out of your own pocket on a multi-day reline.
Can my customer pay the invoice on the spot from my phone or tablet?
Yes. You build and present the invoice from the field, capture the customer's signature right on the device, and every invoice carries a secure Pay Now link powered by Stripe. The homeowner can enter a card while you are still on site, or pay later from the same link on their own phone. You can also record a cash or check payment in seconds if they prefer.
Does Bella FSM sync with QuickBooks for my chimney business?
It does. Bella FSM offers two-way QuickBooks sync, so invoices, customers, and payments move between your field billing and your accounting books without anyone re-keying them. That keeps your office records matched to what happened in the field and saves the double entry that creates errors at filing time.
How does the software keep me from forgetting unpaid invoices?
Every invoice you send is tracked in an accounts-receivable view that shows which balances are open, partially paid, or overdue. Bella FSM can send automated reminders on past-due invoices for you, and each invoice stays tied to the customer and job it belongs to. So a busy fall season no longer buries the jobs that are still waiting to be paid.
Get paid before you leave the roof
Stop carrying invoices in the truck. Start collecting on site.
Try Bella FSM free for 14 days. No credit card required, cancel anytime. Build your first chimney invoice, take a deposit on a reline, and hand a homeowner a Pay Now link the same day.
What you get on day one
- Itemized invoices mixing labor, materials, and trip fees
- One-click estimate-to-invoice conversion
- Deposits and progress billing on relines and masonry
- Field invoicing with on-site signature capture
- Stripe payment links and two-way QuickBooks sync
- AR tracking with automated overdue reminders