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Plumbing Invoice Template
Free plumbing invoice PDF generator
Our free plumbing invoice template makes it easy to create professional invoices for residential and commercial plumbing work. Fill in your business details, add line items for labor, parts, and service fees, and click "Create PDF" to generate a branded invoice you can email or hand to your customer.
Whether you are a solo plumber or managing a crew of licensed technicians, a professional invoice builds trust with customers and helps you get paid faster. If you are looking for plumbing business software to manage dispatching, estimates, and invoicing in one place, start here with a professional invoice. Use it as many times as you need — it is completely free.
Plumbing Invoice Template Form:
How to Use This Free Plumbing Invoice Template
Plumbing jobs involve labor, parts, permits, and sometimes emergency surcharges. A clear invoice that documents everything protects you from disputes and speeds up payment. Here is how to get the most out of this template:
Step 1 — Enter your business information. Add your company name, plumbing license number, address, phone number, email, and logo. Customers — especially first-time callers — want to verify they hired a licensed plumber. Putting your license number on the invoice reinforces your credibility.
Step 2 — Add your customer's details. Include the customer's name, service address, phone, and email. For property management companies, add the property name and unit number so the invoice routes to the right person.
Step 3 — Fill in the invoice details. Add an invoice number and due date. For residential jobs, "Due on receipt" or "Net 15" is standard. For commercial accounts, "Net 30" is common. Include a PO number if the customer provided one.
Step 4 — Add your line items. Separate labor from parts and fees. Example: "Diagnose and repair kitchen drain clog — labor 1.5 hrs at $95/hr — $142.50, Replace P-trap and fittings — parts $28, Service call fee — $75." This level of detail shows the customer exactly what they are paying for and why.
Step 5 — Include a note to the customer. Cover warranty information (most plumbers warranty labor for 30–90 days), what was found during the job, any recommendations for follow-up work, and payment terms.
Step 6 — Click "Create PDF" and send it. The template generates a printable PDF. Email it, text it, or print a copy for the customer and your records.
Pro tip: If your plumbing business handles more than a handful of calls per week, plumbing business software lets you dispatch techs, create invoices from the truck, and collect payment before the tech leaves the job site.
Plumbing Pricing Guide — What to Charge in 2026
Plumbing rates depend on job complexity, whether it is an emergency, and your local market. Here are current national averages.
Plumbing Hourly and Service Rates
| Rate Type | Typical Range |
|---|---|
| Standard Hourly | $75 - $150 |
| Master Plumber | $100 - $200 |
| Apprentice | $45 - $75 |
| Service Call | $50 - $150 |
| Emergency | $150 - $300 |
| Weekend (Multiplier) | 1.5x - 2x |
Most plumbers charge a service call fee ($50–$150) that covers travel and initial diagnosis. This fee is often credited toward the final invoice if the customer approves the work.
Common Plumbing Services
| Service | Typical Price Range |
|---|---|
| Drain Cleaning | $150 - $400 |
| Faucet Repair/Replacement | $150 - $300 |
| Toilet Repair/Replacement | $200 - $500 |
| Water Heater Repair | $200 - $600 |
| Water Heater Replacement | $1,500 - $3,500 |
| Pipe Repair/Replacement | $300 - $1,200 |
| Sink Installation | $200 - $600 |
| Shower/Tub Installation | $500 - $2,000 |
| Gas Line Installation | $800 - $2,500 |
| Water Line Installation | $1,000 - $3,000 |
| Sump Pump Installation | $500 - $1,500 |
| Septic Tank Service | $300 - $1,000 |
| Backflow Prevention Valve | $400 - $1,200 |
| Grease Trap Cleaning | $200 - $600 |
| Camera Line Inspection | $250 - $700 |
| Whole-House Re-Pipe | $3,000 - $10,000 |
Flat rate vs. hourly: Many plumbing companies use flat-rate pricing for standard jobs (drain cleaning, faucet install, toilet replace). Flat rates simplify invoicing and eliminate customer anxiety about the clock running. Hourly works better for diagnostic or open-ended repair jobs.
Sample Plumbing Invoices
Here are three real-world examples showing how to structure plumbing invoices.
Sample Invoice #1 — Residential Drain Service
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| Service Call | 1 | $85.00 | $85.00 |
| Drain Cleaning (2 hours) | 2 | $85.00 | $170.00 |
| Materials | 1 | $37.00 | $37.00 |
| Total | $292.00 | ||
Note to customer: Payment due on receipt. Kitchen drain cleared — grease buildup was the cause. Recommend enzyme drain treatment monthly to prevent recurrence. Camera inspection showed main line is clear. All labor warranted 90 days.
Sample Invoice #2 — Water Heater Replacement
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| New Water Heater (50-gallon) | 1 | $1,200.00 | $1,200.00 |
| Installation Labor (6 hours) | 6 | $110.00 | $660.00 |
| Removal of Old Unit | 1 | $150.00 | $150.00 |
| Connections and Testing | 1 | $125.00 | $125.00 |
| Parts and Materials | 1 | $230.00 | $230.00 |
| Total | $2,365.00 | ||
Note to customer: Terms: 50% deposit collected ($1,182.50) — balance of $1,182.50 due on completion. 6-year manufacturer warranty on tank (see registration card). Labor warranted 1 year. Register warranty at rheem.com within 30 days.
Sample Invoice #3 — Commercial Restroom Repair
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| Emergency Service Call | 1 | $120.00 | $120.00 |
| Toilet Replacement (2 units) | 2 | $275.00 | $550.00 |
| Faucet Replacement (3 units) | 3 | $95.00 | $285.00 |
| Drain Valve Repair | 1 | $75.00 | $75.00 |
| Parts and Materials | 1 | $150.00 | $150.00 |
| Total | $1,180.00 | ||
Note to customer: Terms: Net 30. PO# 2026-4412. Emergency call received Saturday 3/8 at 7:15 AM — tech on-site by 8:30 AM. After-hours rate per service agreement. All labor warranted 90 days. Parts warranty per manufacturer.
Tips for Getting Paid Faster as a Plumber
Plumbing businesses often face a gap between completing work and collecting payment. Here is how to close that gap:
Collect payment at the door. For residential jobs, the best time to collect is the moment the customer sees their problem solved. Hand them the invoice and offer to process their card on the spot. Plumbing business software with mobile payments makes this seamless.
Require deposits on big jobs. For water heater replacements, re-pipes, or any job over $500, collect 50% before ordering materials. This protects your cash flow and confirms the customer is committed.
Itemize everything. "Plumbing repair — $600" invites questions. "Labor 2.5 hrs at $95/hr — $237.50, parts — $98, emergency surcharge — $150, service call — $85, disposal fee — $29.50" leaves nothing to dispute.
Use flat-rate pricing for common jobs. Customers hate watching the clock. A flat rate of "$295 to clear your main drain" is easier to accept than "we'll see how long it takes." Flat rates also simplify your invoicing.
Send the invoice immediately. The longer you wait, the less urgency the customer feels. Invoice the same day — or better, from the truck before you leave.
Automate follow-ups. A reminder email 3 days before the due date and 3 days after dramatically improves collection rates. Field service invoicing software handles this automatically.
More Free Invoice Templates
Need an invoice template for a different trade? We offer free PDF generators for multiple industries:
- Free Invoice Template — General purpose, works for any business
- Handyman Invoice Template — General repairs and maintenance
- Lawn Care Invoice Template — Mowing, landscaping, and yard work
- Tree Service Invoice Template — Tree removal, trimming, and stump grinding
Looking for estimate templates? Check our free estimate templates.