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Window Cleaning Invoicing Software
Window cleaning invoicing software built for how window cleaners actually charge.
Residential route stops, storefront maintenance, high-rise premiums, and post-construction cleanups each bill differently. Bella FSM handles per-pane and flat-rate pricing, recurring contract billing, and progress payments - and generates the invoice straight from the completed job so you get paid before the crew leaves.
Per-pane and flat-rate billing
On-site payment and signature
Recurring contract invoicing
This stop
Invoice sent · paid
Storefront
Monthly · auto-billed
Built for window cleaning billing
Why window cleaning invoices don't fit a flat-rate template.
The reality
Every job bills differently
- Per-pane and per-window residential pricing
- Monthly storefront maintenance packages
- High-rise and rope-access premium rates
- Commercial projects with deposits and progress billing
- Post-construction and hard-water add-ons
What goes wrong
Paper invoicing slows the cash
- Invoices wait until someone is back at the desk
- Per-pane math gets fudged or forgotten on-site
- Storefront contracts get re-typed every month
- Commercial deposits and milestones are tracked by hand
- Unpaid balances slip through with no follow-up
With Bella FSM
Billing that closes on-site
- Generate the invoice from the completed job in the field
- Per-pane, per-window, and flat-rate pricing built in
- Recurring storefront contracts billed automatically
- Staged deposits and progress payments for commercial work
- Outstanding balances and aging tracked, synced to QuickBooks
Built for window cleaning companies
Invoicing that matches how window cleaners actually charge.
From a $90 residential route stop to a high-rise project billed in phases, Bella FSM adapts to real window cleaning pricing - and connects billing to your schedule and CRM so nothing is entered twice.
Per-Pane and Flat-Rate Pricing
Build invoices with per-pane, per-window, or flat-rate line items and pre-built window cleaning services, so the price on paper matches how you actually quoted the job.
On-Site Invoice and Payment
Generate the invoice from the completed job, capture a signature and before-and-after photos, and take payment on the spot - or send a payment link for commercial accounts.
Recurring Contract Billing
Monthly storefronts and quarterly commercial agreements bill themselves on schedule at the contracted rate, so you never re-type a recurring invoice or miss a cycle.
Deposits and Progress Billing
Larger commercial jobs can require a deposit, milestone payments, and a final invoice with documentation. Bella FSM stages the billing so cash flows while the job is in progress.
Schedule-to-Invoice Flow
Completed scheduled jobs convert directly into invoices, so office staff never re-enter job details and every route stop gets billed the day it's done.
Payment Tracking and Reports
Monitor unpaid balances and aging receivables, record payment methods, and report revenue by route, crew, or client type - with QuickBooks kept in sync.
Paid on-site
Field Invoicing
Send the invoice before you leave the driveway.
The fastest way to get paid is to bill the moment the work is done. Bella FSM turns the completed job into a professional invoice in the field, with the right per-pane or contract pricing already applied.
- Generate the invoice from the completed job on any device
- Per-pane, per-window, and flat-rate line items built in
- Capture customer signature and before-and-after photos
- Take payment on-site or send a secure link
- Email a polished, branded invoice instantly
Cash flow protected
Commercial Billing
Stage deposits and progress payments for big jobs.
A high-rise or post-construction project can run for days and needs billing in stages. Bella FSM collects the deposit, invoices at milestones, and closes with a documented final bill.
- Collect a deposit before commercial work begins
- Invoice at project milestones to keep cash flowing
- Attach documentation and photos to each billing stage
- Track building-manager approvals on commercial invoices
- Send a documented final invoice at completion
No double entry
Recurring and Scheduling
Bill storefront contracts straight off the schedule.
Storefront and residential maintenance contracts are recurring revenue. When the scheduled visit is done, the invoice generates at the contracted rate - no re-keying between the calendar and billing.
- Bill weekly, monthly, and quarterly contracts automatically
- Apply the contracted rate to each recurring invoice
- Generate invoices from completed scheduled jobs
- Invoice each route stop before moving to the next
- Keep recurring billing cycles from ever being missed
History on every account
Payments and CRM
Keep every payment tied to the property record.
Tracking balances on paper means missed payments. Bella FSM ties every invoice and payment to the property in your CRM, so billing history and service records stay in one place.
- Monitor unpaid balances and aging receivables
- Record payment methods and transaction details
- Review billing history per customer or property
- Report revenue by job type, route, or period
- Keep customer payment history beside service records
Books stay current
Accounting Sync
Stop juggling spreadsheets and paper invoices.
Centralize billing in one organized system instead of spreadsheets and a paper invoice book. Clear, professional invoicing improves trust, collection speed, and tax readiness.
- Centralize all billing in one organized system
- Sync invoices and payments with QuickBooks
- Calculate tax by service area automatically
- Keep finances tax-ready year round
- Present polished invoices that match your quality of work
1 tap
invoice on-site
invoice on-site
Invoicing Tip · Bill Before You Leave
Invoice the moment the squeegee is dry - not back at the office.
Every invoice that waits until the end of the day is a payment that waits even longer. Generating the bill from the completed job on-site, with the per-pane or contract rate already applied, gets you paid faster and keeps the whole route's billing done by the time you head home.
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Frequently Asked
Common questions about window cleaning invoicing software.
What is window cleaning invoicing software?
Window cleaning invoicing software lets contractors generate detailed invoices for residential and commercial jobs, specialty services like hard-water removal, and recurring maintenance contracts. Bella FSM applies per-pane, per-window, and flat-rate pricing, captures signatures and photos on-site, and tracks payments and billing history from one platform connected to your schedule and CRM.
Can window cleaning billing software handle commercial deposits and progress payments?
Yes. Bella FSM supports staged billing, so you can collect a deposit before a large commercial job begins, invoice at project milestones to keep cash flowing, and send a documented final invoice at completion - each stage tracked against the job and the property record.
Does window cleaning invoicing software integrate with scheduling?
Yes. Scheduling and invoicing are connected, so completed window cleaning jobs convert directly into invoices at the contracted rate without manual data entry. Office staff bill straight off the calendar, and every route stop gets invoiced the day it is done.
How does window cleaning invoicing software improve cash flow?
By generating invoices on-site the moment a job is finished, taking payment in the field, and tracking unpaid balances and aging receivables, Bella FSM cuts the lag between finishing the work and getting paid - and automatic recurring billing means storefront contracts never slip a cycle.
Is window cleaning invoicing software useful for small contractors?
Absolutely. Even a solo operator benefits from professional invoices, automatic per-pane and contract pricing, on-site payment, and structured balance tracking. It cuts admin time and makes every client interaction look more professional - and it scales as you add crews.
Can customers pay window cleaning invoices online?
Yes. Bella FSM lets you take card payment on-site or send a secure payment link, so residential customers can pay on the spot and commercial accounts can pay online from the invoice. Payments record automatically against the property and sync with QuickBooks, so your books and balances stay current.
End every day with billing done
Stop running window cleaning billing off a paper invoice book.
Free 14-day trial. No credit card required. Cancel anytime. Real human support from a team that understands per-pane pricing, storefront contracts, and on-site payment.
What you get on day one
- Per-pane, per-window, and flat-rate invoicing
- On-site payment, signature, and photo capture
- Recurring storefront and contract billing
- Deposits and progress billing for commercial jobs
- Payment tracking tied to every property
- QuickBooks sync and revenue reporting