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Cleaning Estimate Template
Cleaning Estimate PDF Generator
Our free cleaning estimate template makes it easy to create professional estimates and quotes for residential and commercial cleaning jobs. Fill in your business details, add line items for each service, and click “Create PDF” to generate a branded estimate you can email or present to your client.
Whether you run a one-person house cleaning operation or manage a team of commercial cleaners, a clean, itemized estimate builds trust and closes more business. If you are a growing cleaning business looking for software to manage scheduling, client communication, and invoicing, start with a professional estimate. Use this template as many times as you need — it is completely free.
Cleaning Estimate Template Form:
How to Use This Free Cleaning Estimate Template
Cleaning estimates should be clear, detailed, and fast to send. Customers — especially homeowners booking their first cleaning — want to know exactly what is included. Here is how to get the most out of this template:
Step 1 — Enter your business information. Add your company name, address, phone number, email, and logo. A branded estimate makes you look professional and trustworthy, which matters in an industry where you are entering people’s homes.
Step 2 — Add your customer’s details. Include the customer’s name, property address, phone, and email. For cleaning, the service address is critical — you need it to estimate travel time, understand the property size, and plan supplies.
Step 3 — Fill in the estimate details. Add an estimate number and a “valid until” date. Most cleaning estimates are valid for 30 days. For recurring service estimates, note the frequency (weekly, biweekly, monthly) and any introductory pricing.
Step 4 — Add your line items. Break the service into individual tasks or areas. Do not quote “House cleaning — $150.” Instead, list: “Kitchen deep clean — $45, Bathrooms (2) — $40, Living areas — $35, Bedrooms (3) — $30, Mopping all floors — $25.” This transparency helps customers see the value and lets them customize the service.
Step 5 — Include a note to the customer. Cover what cleaning products you bring (or if you use the customer’s), any areas you do not clean (garage, attic, exterior), pet policy, access instructions, and cancellation policy.
Step 6 — Click “Create PDF” and send it. The template generates a printable PDF. Email it, text it, or print a copy. Save one for your records.
Pro tip: If you are booking more than a handful of clients per week, cleaning business software lets you save service packages, schedule recurring visits, send automatic reminders, and invoice on completion.
Cleaning Pricing Guide — What to Charge in 2026
Cleaning prices vary based on property size, service type, frequency, and your local market. This guide gives you starting points based on current national averages.
Residential Cleaning Pricing
| Service | Typical Price Range |
|---|---|
| Standard clean (1-bedroom apartment) | $80 – $130 |
| Standard clean (2-bedroom home) | $120 – $180 |
| Standard clean (3-bedroom home) | $150 – $250 |
| Standard clean (4+ bedroom home) | $200 – $350 |
| Deep clean (1-bedroom apartment) | $150 – $250 |
| Deep clean (2-bedroom home) | $200 – $350 |
| Deep clean (3-bedroom home) | $300 – $450 |
| Deep clean (4+ bedroom home) | $400 – $600 |
| Move-in / move-out clean (apartment) | $200 – $350 |
| Move-in / move-out clean (house) | $300 – $600 |
| Post-construction clean (per sq ft) | $0.15 – $0.50 |
| Refrigerator deep clean (interior) | $25 – $50 |
| Oven deep clean | $25 – $50 |
| Interior windows (per window) | $5 – $15 |
| Laundry (wash, dry, fold — per load) | $15 – $30 |
| Organizing (per hour) | $25 – $50 |
Commercial Cleaning Pricing
| Service | Typical Price Range |
|---|---|
| Office cleaning (per sq ft, per visit) | $0.05 – $0.15 |
| Small office (under 2,000 sq ft, per visit) | $75 – $200 |
| Medium office (2,000–5,000 sq ft, per visit) | $150 – $400 |
| Large office (5,000–10,000 sq ft, per visit) | $300 – $700 |
| Medical / dental office (per visit) | $200 – $500 |
| Restroom sanitization (per restroom) | $25 – $75 |
| Floor stripping and waxing (per sq ft) | $0.25 – $0.50 |
| Carpet cleaning (per sq ft) | $0.15 – $0.35 |
| Window cleaning — exterior (per pane) | $5 – $15 |
| Post-event cleanup (per hour) | $35 – $65 |
Important: These are national averages. Your pricing should account for local competition, supply costs, travel time, property condition, and whether you bring your own supplies.
Flat Rate vs. Hourly — Which Is Better?
Flat rate (per visit): The customer pays a fixed price for a defined scope. Best for standard recurring cleans where you know the property and how long it takes. Customers prefer this because they know the cost upfront, and it rewards you for becoming faster and more efficient.
Hourly rate: The customer pays by the hour (typically $25–$50 for solo cleaners, $50–$90 for teams). Best for deep cleans, move-outs, post-construction, or first-time cleans where the scope is uncertain. Customers are sometimes wary of hourly because it is open-ended.
Recommended approach: Use flat-rate pricing for standard and recurring residential cleans. Use hourly for one-time deep cleans, commercial, and specialty work. As you learn your per-property times, convert hourly clients to flat-rate to simplify billing and increase your effective hourly earnings.
Sample Cleaning Estimates
Here are three real-world examples showing how to present cleaning pricing:
Sample Estimate #1 — Residential: Biweekly Standard Clean
Customer: Maria G., 123 Sunflower Drive
Job description: Biweekly standard cleaning for 3-bedroom, 2-bathroom home (1,800 sq ft). Includes kitchen, living areas, bedrooms, bathrooms, and all floors.
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| Kitchen clean (counters, sink, appliance fronts, floor) | 1 | $40 | $40 |
| Bathrooms — full clean and sanitize (2) | 2 | $25 | $50 |
| Living room and dining room (dust, vacuum, mop) | 1 | $30 | $30 |
| Bedrooms — dust, vacuum (3) | 3 | $15 | $45 |
| All hard floors — mop | 1 | $20 | $20 |
| Per-Visit Total | $185 |
Note to customer: Biweekly service — first clean will be a deep clean at $275 (one-time). Regular biweekly rate: $185/visit. We bring all supplies and equipment. 24-hour cancellation policy — late cancellations subject to a $50 fee. Payment due day of service.
Sample Estimate #2 — Move-Out Deep Clean
Customer: Jason L., 456 River Bend Apartments, Unit 3C
Job description: Full move-out deep clean for 2-bedroom, 1-bathroom apartment (950 sq ft). Empty unit. Includes inside cabinets, appliances, baseboards, and windows.
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| Kitchen deep clean (inside cabinets, oven, fridge, all surfaces) | 1 | $85 | $85 |
| Bathroom deep clean (tile scrub, grout, fixtures, inside medicine cabinet) | 1 | $65 | $65 |
| Bedrooms — dust, vacuum, wipe baseboards, closet interiors (2) | 2 | $30 | $60 |
| Living area — dust, vacuum, wipe baseboards | 1 | $35 | $35 |
| All hard floors — mop and detail edges | 1 | $30 | $30 |
| Interior windows — clean inside and tracks (8) | 8 | $8 | $64 |
| Light fixtures and ceiling fans — dust and wipe | 1 | $25 | $25 |
| Estimate Total | $364 |
Note to customer: Unit must be empty of all belongings and furniture. Estimate assumes normal wear — heavy stains, mold, or damage may require additional time at $45/hr. We bring all supplies and equipment. Estimated time: 3–4 hours. Payment due upon completion.
Sample Estimate #3 — Commercial: Weekly Office Cleaning
Customer: Bridgewater Accounting, 789 Commerce Blvd, Suite 200
Job description: Weekly after-hours cleaning for 3,500 sq ft office — 12 workstations, 2 conference rooms, kitchen, 3 restrooms, reception area.
| Line Item | Qty | Unit Price | Total |
|---|---|---|---|
| Workstations — dust, sanitize, empty trash (12) | 12 | $8 | $96 |
| Conference rooms — dust, vacuum, wipe table and chairs (2) | 2 | $20 | $40 |
| Kitchen — clean counters, sink, appliances, empty fridge weekly | 1 | $40 | $40 |
| Restrooms — full clean and sanitize (3) | 3 | $30 | $90 |
| Reception area — dust, vacuum, glass doors | 1 | $25 | $25 |
| All floors — vacuum carpet, mop hard surfaces (3,500 sq ft) | 1 | $75 | $75 |
| Trash removal and liner replacement (all bins) | 1 | $20 | $20 |
| Per-Visit Total | $386 | ||
| Monthly Total (4 visits) | $1,544 |
Note to customer: Weekly service — after business hours (6 PM–10 PM). We provide all supplies and equipment. Liability insurance and workers’ comp on file — certificate available upon request. 30-day written cancellation notice required. Invoiced monthly, net 15. Quarterly deep clean available at 15% discount.
What Makes a Winning Cleaning Estimate
The cleaning industry is crowded, but most competitors send vague, unprofessional estimates. Here is how to stand out:
Do a walkthrough (or a thorough phone consultation). Never quote blind. Ask about the number of bedrooms and bathrooms, square footage, pet situation, and any trouble areas. For commercial, always visit the space — photos miss things like high ceilings, multiple restrooms, and floor types that affect pricing.
Break out services, not just a flat rate. “House cleaning — $180” tells the customer nothing. “Kitchen $40, Bathrooms (2) $50, Living areas $30, Bedrooms (3) $45, Floors $20” shows them exactly what they are getting and lets them add or remove services.
Differentiate standard vs. deep clean. Clearly explain what is included in each. A standard clean covers surfaces, vacuuming, mopping, and bathrooms. A deep clean adds inside cabinets, baseboards, under furniture, appliance interiors, and window tracks. When customers understand the difference, they are more likely to book a deep clean first, then transition to recurring standard service.
Be transparent about your cancellation policy. Cleaning businesses live and die by their schedule. Include your cancellation policy (24–48 hours notice) and any late cancellation fee. Customers respect clear policies.
Offer a recurring service discount. Price the first deep clean at your standard rate, then offer 10–15% off for recurring weekly or biweekly service. Recurring clients are the foundation of a stable cleaning business — they are worth the small discount.
Follow up fast. Cleaning is an impulse decision for many homeowners. If you have not heard back in 2–3 days, send a brief follow-up. Cleaning business software can automate follow-ups and reminders.
More Free Estimate Templates
Need an estimate template for a different trade? We offer free PDF generators for multiple industries:
- Free Estimate Template — General purpose, works for any business
- Handyman Estimate Template
- Roofing Estimate Template
- Contractor Estimate Template
- Painting Estimate Template
- Pressure Washing Estimate Template
- HVAC Estimate Template
- Tree Service Estimate Template
All templates are free and generate downloadable PDFs.
Frequently Asked Questions
What is a cleaning estimate template?
A cleaning estimate template is a pre-formatted document that helps cleaning businesses create professional cost estimates for potential clients. It includes fields for your business information, customer details, line items for each service, and a total. Our free template generates a PDF you can email, text, or print — no software purchase required.
What should I include in a cleaning estimate?
Every cleaning estimate should include: your business name and contact information, the customer’s name and property address, a unique estimate number, a “valid until” date, itemized services with prices, the total cost per visit and per month (for recurring), what supplies are included, cancellation policy, payment terms, and notes about access, pets, and areas excluded.
How do I price a cleaning job I have not seen?
Ask detailed questions: number of bedrooms and bathrooms, total square footage, pets (number and type), last time the home was professionally cleaned, and any specific concerns (hard water stains, heavy pet hair, mold). Use these details to estimate hours and multiply by your target hourly rate. Always note that pricing is subject to change after an in-person walkthrough.
Should cleaning companies charge by the hour or by the job?
Both work, but flat-rate (per-job) pricing is generally better for recurring residential clients. Customers prefer knowing the cost upfront, and flat rates reward you for getting faster. Hourly pricing works better for one-time deep cleans, move-outs, and commercial jobs where the scope varies. See our pricing comparison above for more detail.
How much should I charge for house cleaning in 2026?
Standard residential cleaning typically ranges from $120–$250 for a 2–3 bedroom home, depending on size, condition, and your local market. Deep cleans run 50–100% more. Commercial cleaning runs $0.05–$0.15 per square foot per visit. See our detailed pricing tables above for breakdowns by service type.
How do I follow up on a cleaning estimate?
Wait 2–3 days, then send a brief follow-up. Something like: “Hi [Name], following up on the estimate for your home cleaning. I have availability starting [day] if you would like to get on the schedule.” If you manage multiple estimates, cleaning business software can automate follow-ups.
Why is this cleaning estimate template free?
We believe every cleaning business deserves professional tools. This free template is powered by our cleaning business software and gives you a preview of what automation can do. When you are ready to go further — scheduling recurring visits, dispatching cleaners, invoicing, and collecting payments — we are here to help.